CONSTITUTION

 

新加坡渔业工商联合会

SEAFOOD INDUSTRIES ASSOCIATION SINGAPORE


 

THE ASSOCIATION IS HEREBY NAMED:

SEAFOOD INDUSTRIES ASSOCIATION SINGAPORE

  1. PLACE OF BUSINESS

Its place of business shall be at Blk 3017 #01-34 Bedok North Street 5, Singapore 486121 or such other address as may subsequently be decided upon by the Committee and approved by the Registrar of Societies.

  1. OBJECTIVES

  1. To establish goodwill and to strengthen relationship among members.

  2. To strive collectively to improve the quality standard of the produce of seafood industries.

  1. MEMBERSHIP

  1. Only a Singapore registered seafood processing, trading or farming company is eligible for application to be an ordinary member.

Any registered company, regardless of local or foreign controlled, indirectly related to seafood trade is eligible for application to be Associate Member of the association.

  1. An applicant must be proposed and seconded by the existing members.

All applications must be approved by the association’s committee.

  1. On approval of membership application, either ordinary or associate, a member is required to pay an entrance fee of one hundred dollar (S$100.00) and annual subscription fee of three hundred sixty dollar (S$360.00) payable within the first month of the year or first month of joining the Association.

  2. All members must abide by the rules and regulations of the association.

  3. The rate of monthly subscriptions may be only varied by a general meeting of the members. Any special subscriptions for particular purposes may only be raised from members with the consent of general meeting of the members.

  4. Ordinary members shall enjoy the following privileges:-

(i) They may actively participate in a meeting. Table a motion, vote and hold office.

(ii)They may enjoy other privileges stipulated by the association.

  1. Associates members shall enjoy all privileges of ordinary members except to table a motion, vote and hold office.

  1. CESSATION OF MEMBERSHIP

Any member found by the committee to be guilty of one or more than one of the following would have its membership struck off from the association:-

  1. Tarnishing the image or damaging the reputation of the association.

  2. Violating the rules and regulations of the association and yet refusing to accept the penalty meted out by the committee.

  3. Not paying the monthly subscription fees for (3) consecutive months.

On ceasing to be a member, all previous contributions or payments made to the association are not refundable.

  1. SUPREME AUTHORITY AND GENERAL MEETINGS:

Any member found by the committee to be guilty of one or more than one of the following would have its membership struck off from the association:-

  1. The supreme authority of the Association is vested in a general meeting of the members presided over by the President.

  2. The annual general meeting (AGM) shall be held in April. The reasons for the petition and the agenda of the proposed meeting must be clearly stated.

At other times a special general meeting must be called by the committee on the written petition of not less than ten (10) ordinary members.

  1. The committee’s chairman will also assume the chairmanship of the AGM.

  2. No less than one third of the total number of ordinary members of the association must be present at a general meeting to form a quorum.

  3. Members shall be notified of the AGM two (2) weeks before its convention.

The following points will be considered at the AGM:

(i) The previous financial year’s accounts and report of the committee.

(ii) The election of office-bearers and Honorary Auditors for the following terms.

  1. Members shall be notified of the special general meeting one (1) week before its convention.

  2. Particulars of the agenda of general meeting shall be posted on the association’s notice board four days in advance of the meeting.

  3. Any member who wishes to place an item on the agenda of a general meeting may do so provided he gives notice to the secretary one week before meeting is due to be held.

  4. In the event of there being no quorum, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to alter, amend or make additions to any of the existing rules.

  5. The AGM takes place once a year and committee members are elected once every two (2) years.

  1. MANAGEMENT AND COMMITTEE

  1. The association’s committee comprises 17 members who shall be elected at alternate annual general meeting. They are:-

(a) President

(b) 1st Vice President

(c) 2nd Vice President

(d) Council Supervisor

(e) General Secretary

(f) Deputy General Secretary

(g) Treasurer

(h) Deputy Treasurer

(i) Trade Secretary

(j) Deputy Trade Secretary

(k) Welfare Secretary

(l) Deputy Welfare Secretary

(m) Social Secretary

(n) Deputy Social Secretary

(o) 3 Ordinary Committee Members

  1. Whenever necessary, the committee can opt to form sub-committee for particular purposes.

  2. The names of the candidates for the various posts in the committee shall be proposed and seconded at the annual general meeting. During the election, candidates acquiring the maximum number of votes would be considered successful. If two (2) candidates happened to have the same or related post term after term.

  3. Committee meeting shall be convened once every two (2) months. However, if necessary, more than one (1) meeting may be held every two (2) months. Members must be notified 3 days before the meeting. At least in half of the committee members must be present for its proceeding to be valid.

  4. Committee members shall abide by the rules and regulations of the association and shall uphold the resolutions made during general meetings. They shall also operate within the scope of their duties, and assist in the performing of day to day duties of the association.

  5. The duty of the committee is to organize and supervise the daily activities of the association and to make decisions on matters affecting its running when the general meeting is not sitting. It may not act contrary to the expressed wishes of the general meeting without prior references to it and always remains subordinate to the general meetings.

  6. The committee has power to authorize the expenditure of not more than the sum of S$5,000.00 per month from the association’s fund for the association’s purpose.

  7. The Council has power to appoint up to 5 Council members from the unelected members.

  1. DUTIES AND RESPONSIBLITIES OF COMMITTEE MEMBERS

The following are the duties and responsibilities of the committee members:-

  1. PRESIDENT

    • Presides over general and committee meetings.

    • Represents the association in its dealings with outside persons.

    • Monitors and guide the proceedings of the above mentioned meeting.

    • Screens through outgoing and incoming correspondences relation to association’s matters.

    • May authorize the expenditure of not more than the sum of S$3,000.00 from the association’s fund for the association’s purposes.

    • Endorsement of cheques.

  2. 1st and 2nd VICE PRESIDENT

    • Assists the President in carrying out all his designated duties and one of them shall deputise for him in his absence.

  3. GENERAL SECRETARY

    • Attends to daily matters of the association.

    • Safe-keeping of internal and external documents, including reports, correspondences, etc.

    • Records proceedings and keeps minutes of all general and committee meetings.

    • Keep all records, except financial of the Association and be responsible for their correctness.

    • Endorses invoices.

    • Maintaining an up-to-date Register of members at all times.

    • Assists in matters which are not within the scope of duties of the other committee members.

    • Endorsement of cheques.

  4. DEPUTY GENERAL SECRETARY

    • Assists the General Secretary in carrying out all his designated duties and deputises for him in his absence.

  5. TREASURER

    • Keeps all fund and collects and disburses all moneys on behalf of the association and keeps an account of all monetary transactions and be responsible for their correctness.

    • Compiles financial reports of the association.

    • Cash exceeding the sum of S$3,000/- shall be deposited into the association’s bank account.

    • Cheques, etc. for withdrawals from the bank will signed by the President or Secretary in addition to the Treasurer.

  6. Deputy Treasurer

    • Assists the Treasurer in carrying out all his designed duties and deputises for him in his absence.

  7. TRADE SECRETARY

    • Organises trade fairs.

    • Edits trade journal and handles all matters pertaining to its publication.

    • Liaises with foreign trade organization and compiles trade information.

  8. DEPUTY TRADE SECRETARY

    • Assists the Trade Secretary in carrying out his designated duties and deputises for him in his absence.

  9. WELFARE SECRETARY

    • Organises recreational activities for members and their families.

  10. DEPUTY WELFARE SECRETARY

    • Assists the Welfare Secretary in carrying out his designated duties and deputies for him in his absence.

  1. SOCIAL SECRETARY

    • Organises and initiate social activities for members and member’s families to promote goodwill among members.

  2. DEPUTY SOCIAL SECRETARY

    • Assists the Social Secretary in carrying out his designated duties and deputises for him in his absence.

  3. ORDINARY COMMITTEE MEMBERS

    • Assists in the general administration and the above mentioned committee members in carrying out their designated duties.

  4. Any member who is absent from 3 consecutive committee meetings without satisfactory explanations shall be deemed to have withdrawn from the committee. The vacancy shall be filled by another ordinary member of the Committee’s choice to serve until the next election.

  5. Any changes in the committee shall be notified to the Register of Societies within two weeks of the change.

  1. AUDIT AND FINANCIAL YEAR

Two voting members not members of the committee will be elected as Hon Auditors at alternate annual general meeting and will hold office for two years only and shall not be re-elected for consecutive terms. They will be required to audit each year’s accounts and present a report upon them to the annual general meeting. They may be required by the President to audit the Associations accounts for any period within their tenure of office at any date and make a report to the Committee. The financial year shall be from 1st January to 31st December.

  1. TRUSTEES

If the Association at any time acquires any immovable property, such property shall be vested in Trustees subject to a declaration of trust. Any trustee may at any time resign his trusteeship. If a trustee dies or becomes a lunatic or of unsound mind or moves permanently or is absent from the Republic of Singapore for a period of one year, he shall be deemed to have resigned his trusteeship. If a trustee is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee, a General Meeting may remove him from his trusteeship. Vacancies in the trusteeship may be filled at a General Meeting, but the number shall not be greater than four or less than two. Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by affixing in the premises of the society a document containing such proposal at least two weeks before the meeting at which the proposal is to be discussed. The result of such meeting shall then be notified to the Registrar of Societies. The addresses of immovable properties, names of trustees and any subsequent changes must be notified to the Registrar of Societies.

  1. ARBITRATION

Members engaged in conflicts pertaining to trade or monetary matters may request for arbitration by the association. The Arbitrator shall be appointed by the Executive committee.

  1. AMENDMENTS TO RULES

No alterations or addition/deletions to these rules shall be made except at a general meeting, and they shall not come into force without the prior sanction of the Registrar of Societies.

  1. INTERPRETATION

In the event if any question or matter arising out of any point which is not expressly provided for in the rules, the Committee shall have power to use their own discretion. The decision of the committee shall be final unless it is reversed at a general meeting of member.

  1. PROHIBITIONS

  1. Gambling of any kind and the playing of paikow and mah-jong, whether or stakes or not, is forbidden on the Association’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.

  2. The funds of the Association shall not be used to pay the fines of members who have been convicted in Court.

  3. The Association shall not engage in any Trade Union activity as defined in any written law relating to trade unions for the time being enforces in Singapore.

  4. The Association shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or services to be supplied by them.

  5. The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office-bearers, committee or members.

  6. The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

  7. The Association shall not raise funds from the public for whatever purpose without the prior approval in writing of the Registrar of Societies and other relevant authorities.

  1. DISSOLUTION

  1. The Association shall not be dissolved, except with the consent of not less than 3/5 of the ordinary members of the Association for the time being resident in Singapore expressed, either in person or by proxy, at the general meeting convened for the purpose.

  2. In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharges, and the remaining funds will be donated to an approved charity or charities in Singapore.

  3. Notice of dissolution shall be given within 7 days of the dissolution to the Registrar of Societies.